Sync (iCloud) vs backup (Time Machine) - how to do both?

Being relatively new to the Apple world, I want to be sure that I have this straight:


I have hundreds of GB of data, so storing everything on my Mac Mini m4 internal drive is not an option. All that data is instead on a fast external drive. From there, I can back up everything using Time Machine to a spare drive. So far, so good.


I also want to sync the data to iCloud Drive (or any other sync service for that matter). But iCloud and all of the other sync services I've seen use the Mac File Provider interface, and that, so far as I can tell, caches files in a library on the internal drive – which rapidly fills up. Not so good.


If I understand correctly, though, iCloud can adjust storage so that the most frequently used files are stored locally while the rest remain in the cloud. That, in turn, means that access to the folders/files that don't happen to be stored locally would be pretty slow, although maybe I could live with that. What I'm really worried about is not knowing if I can back up all those hundreds of GB in the cloud using Time Machine – that does not appear to be possible.


Clarifications: please don't suggest that syncing is the same as backing up. I've already lost data (nothing disastrous, thank goodness) that was synced but disappeared for some reason; I also want versioning, which is provided by backups but not syncing. Also, backup doesn't have to be via Time Machine, in fact a could-based back would be fine -- but iCloud is not that.


So am I understanding the situation correctly? Surely others have addressed this issue? Thanks in advance for any insight!

Mac mini

Posted on Dec 13, 2025 2:34 PM

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2 replies

Dec 14, 2025 1:14 AM in response to AnotherBillH

Carbon Copy Cloner has an option to temporarily download, back up, and evict iCloud Drive files (that does not iCloud Photos, though).


https://support.bombich.com/hc/en-us/articles/20686419951767-Backing-up-the-content-of-cloud-storage-volumes


CCC has also "Safety Net" option similar to Time Machine -- it is a snapshot history so you can salvage old mistakenly deleted files, revert to old versions etc provided the backup volume is large enough.


BTW I have excluded very large VMware Fusion Windows VM files from regular CCC backups so they don't bloat the backup every time I backup -- only when I deliberately want to backup also them. I do manual CCC backups but AFAIR it can be automated just like in Time Machine.

Dec 14, 2025 10:00 AM in response to AnotherBillH

Matti Haveri wrote: Carbon Copy Cloner has an option to temporarily download, back up, and evict iCloud Drive files (that does not [include] iCloud Photos, though).

To save storage space, "Optimize Storage" keeps some iCloud Drive files at iCloud.com, and they are downloaded as you need them. iCloud Photos works differently, keeping smaller versiongs of the pictures locally while many of the originals are kept at iCloud.com. This way you can scan through and see all your pictures without using much space. But, as your concern indicates, Time Machine will only record these lower resolution versions. Here is an idea for backing up iCloud Phtoos even when the Mac Photos is Optimized:

Backup iCloud Photos with an Optimized Mac - Apple Community


Sync (iCloud) vs backup (Time Machine) - how to do both?

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