Mac Mail Mailbox Rebuild and Attachment Download Setting

I have several questions regarding the Mac Mail Mailbox Rebuild operation and the Mac Mail Download Attachments Setting.


My MacBook Air is regularly running into a problem syncing photos due to a "Not Enough Local Storage" error. I am looking to provide more local storage.


Compared to my iPhone and iPad, I saw that Mac Mail is taking up a lot of space. On the Mac, Mail takes up ~16GB and on the other devices it takes up only a few hundred MB. I have put in a suggestion for Apple to have an option to handle Mail on Mac similar to the way it does on my iPhone/iPad. As this "fix" may or may not come, I thought I could try to save space by changing the current Mail Setting that downloads all mail attachments (ALL) to not download any mail attachments (NONE). And then I would rebuild my Mailbox(es). And save some space. And maybe my Photos could sync again.


Questions:

1) When I go to the Rebuild Option in the Mac Mail "Mailbox" menu, do I have to rebuild each "folder" or does it rebuild all the "folders" for my "account"? [I believe in Apple lexicon, "Mailbox" is equivalent to what is regularly referred to as a "folder". So, I believe I will have to rebuild each one separately (after I have selected the option not to download attachments). I just wanted to confirm.]


2) If I set the Mac Mail Setting under Accounts to not download any Attachments, when I look at a particular email that has an attachment, and the attachment is viewed, does that attachment now stay downloaded (like it was when I had it set to download attachments)? (Part B: If yes, does that mean that I will have to periodically Rebuild the Mailboxes to get rid of all these attachments in the mail that I look at if I need to keep space available?)


3) If I set the Mac Mail Setting under Accounts to download only Recent Attachments (which I believe is 15 months worth), as time goes on (say one month / two months), do I end up with 16 months / 17 months worth of downloaded attachments or do the attachments for the oldest month get removed each month?


4) An apple support article I came across seems to indicate that some Mail attachments (photos, pdfs, etc) are downloaded automatically no matter what, and the Download Attachments option applies only to other files like spreadsheets. That same article refers to a popup menu to change this, which does not seem to apply (since it is in Account Settings not a pop-up). Is it correct that the Download Attachments (All/Recent/None) account option only affects a certain subset of attachments? (That may limit my space savings in Rebuilding.)


Thanks in advance for your support.




MacBook Air 13″, macOS 14.7

Posted on Apr 8, 2025 9:39 AM

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Apr 11, 2025 2:18 PM in response to Ontario1

In case others have a similar situation:


1) Rebuilding is required for each Mailbox/Folder separately and independently. So for example, Home Mail, Computer Mail, Sent, etc for a given account is required separately.


2)-4) It is not quite clear, but in Settings, when I selected not to download any attachments, and then rebuilt my email Mailboxes/Folders, I reduced the amount of space Mail was taking up on my MacBook by a factor of 10 (from ~16GB down to ~1.6GB). Still more than on iPad or iPhone, but a sizeable reduction. It has since grown to ~1.7GB, and may continue to grow. I rebuilt the Mailboxes one at a time. You can see the rebuild/downloading progress in the lower left corner on the Mail page. I found, after the rebuild, that when I opened an older email with an attachment, it sometimes gave me a brief filling circle as it prepared it for previewing, or it provided me with an option to click and download it. Others seemed to load real fast. I scrolled through each of the Mailboxes from top to bottom one time to make sure that it had loaded the messages in the title/preview column and not just the titles only. Overall, the rebuilding was not a bad price to pay to free up the space (except I will not be able to view these off line). When things get looking too large, I will try to rebuild the Mailboxes again to reduce space. But for now, at least, my Photos (which are backed up on iCloud) are able to sync properly again and are no longer indicating insufficient local storage.


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Mac Mail Mailbox Rebuild and Attachment Download Setting

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