Is iCloud storage only for Apple app files?

I am trying to store files/folders in iCloud that are not created by Apple apps (photos, .doc(x), pdf, etc.). It seems that iCloud will only store files created by using their apps. For example, I have a large file folder with many sub-folders of photos that are not in the Apple Photos app, which I store separately for ease of filing, categorizing, and access.


Even though this photo folder is located in my "Documents" folder, and shows the iCloud icon in Finder (supposedly indicating the file(s) are in iCloud), they do not show up in the iCloud drive on my MacBook, nor do they show up in the iCloud website.


I have read through the Apple instructions for using the iCloud drive, but there appears to be no way to save things to the iDrive other than files created by Apple apps. Am I missing something?


I hoped to share access to ALL my files across my Apple products, as touted in iCloud sales information. I want to access ALL my iMac files using my MacBook Air. Having file access via my iPad would be nice, too. Seemingly, I cannot do that. Any suggestions for solving this problem would be appreciated.


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Posted on Mar 25, 2025 1:59 PM

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Mar 25, 2025 2:52 PM in response to Sparky5700

Sparky5700 wrote:

I am trying to store files/folders in iCloud that are not created by Apple apps (photos, .doc(x), pdf, etc.). It seems that iCloud will only store files created by using their apps.


I’m skeptical. Considerations:

  • I have various files unrelated to Apple apps uploaded into iCloud Drive.
  • Files entirely unrelated to Apple platforms, too.
  • I can find no documentation of any similar limit.
  • We’re not buried in complaints about this.


For this to work, the same Apple Account will have to be used everywhere.


For example, I have a large file folder with many sub-folders of photos that are not in the Apple Photos app, which I store separately for ease of filing, categorizing, and access.


Aside: I’d look for a photography-related app for this, as there re some common mistakes made. Probably the most common being problematic or mistaken assumptions of how the file system metadata works, and cases where the embedded EXIF or related metadata should be used and not the file system metadata. Related: exiftools, etc.


Even though this photo folder is located in my "Documents" folder, and shows the iCloud icon in Finder (supposedly indicating the file(s) are in iCloud), they do not show up in the iCloud drive on my MacBook, nor do they show up in the iCloud website.


This would seem to conflict with earlier references, as common photo formats are fully supported by Apple.


The Mac will need to have Documents and Desktop support enabled here, though:


Add your Desktop and Documents files to iCloud Drive - Apple Support


There can be reasons to have that feature enabled, and other reasons not to.


Alternatively, the files or folders can be specifically placed in iCloud Drive folder accessible by Finder and by pretty much any other app that can read or write files on macOS. (Though any random app may not have any chance of reading a file format unrelated to its particular expectations. Accordingly, many apps will simply refuse to open files with unrecognized formats. You will need an app to access the data in those files, whether that’s a dump tool, or something else.)


I have read through the Apple instructions for using the iCloud drive, but there appears to be no way to save things to the iDrive other than files created by Apple apps. Am I missing something?


You’ll need an app compatible with the file contents to show those file contents, but that app does not need to be from Apple.


I hoped to share access to ALL my files across my Apple products, as touted in iCloud sales information. I want to access ALL my iMac files using my MacBook Air. Having file access via my iPad would be nice, too. Seemingly, I cannot do that. Any suggestions for solving this problem would be appreciated.
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Mar 25, 2025 2:39 PM in response to Sparky5700

Sparky5700 wrote:

I hoped to share access to ALL my files across my Apple products, as touted in iCloud sales information. I want to access ALL my iMac files using my MacBook Air. Having file access via my iPad would be nice, too. Seemingly, I cannot do that. Any suggestions for solving this problem would be appreciated.

I've been doing that since COVID with no issues.


Did you follow the instructions here to see things up?


Set up iCloud Drive on all your devices - Apple Support


See also:


View files and folders on iCloud Drive on iCloud.com - Apple Support


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Mar 26, 2025 11:32 AM in response to Sparky5700

I'm not sure what you mean by "shows the iCloud icon." There are several. Here is part of my iCloud Drive showing several "iCloud icons:"

Desktop is both local and at iCloud.com

photoslibrary is ignored because it's not allowed in iCloud Drive

Rainbow stays only in iCloud until clicked

Album is kept always local as well as at iCloud


Note that every file from my Documents folder, wherever it came from, is in iCloud and on my Mac.


When it's this

then, no doubt, the file is on your Mac and at iCloud.com.



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Mar 25, 2025 2:28 PM in response to Sparky5700

All of the files in my Documents folder, including Microsoft Word files, Excel files and others sync with iCloud and are available from the iCloud Drive Documents folder on my Mac as well as by logging into www.icloud.com and going to iCloud Drive there.


Also, re

Even though this photo folder is located in my "Documents" folder, and shows the iCloud icon in Finder (supposedly indicating the file(s) are in iCloud), they do not show up in the iCloud drive on my MacBook, nor do they show up in the iCloud website.


I'm not sure what you mean when you say they show the iCloud icon in Finder but do not show up in the iCloud Drive on my MacBook. Finder is what you would normally use to view iCloud Drive on a Mac.

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Is iCloud storage only for Apple app files?

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