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How to copy a cell (value) from one sheet to another but have it go into the row below each time the original is changed?

Hi, I have been trying to find a way to take the simple numerical value typed into a cell in one sheet / tab (calling this Value1) in Numbers, to another sheet, but each time in the new sheet it goes into the next row down in the column - making a longer and longer column of all the various VALUE1s entered. Is this possible?


To explain what it is for might make it simpler to explain...


In the first sheet I want to enter the value of an investment. I would update it once a day. It would be overwritten each day with the new value. But each time it is changed / updated, I would want that new number to be copied to a column in another sheet / tab - BUT the new value goes into the next row below in a column. The end result in the second sheet / tab is a full history of the value each day as it changes.


I don't want to only enter the new value each day in a new row of the second sheet as I want to do other things in Sheet 1 and Sheet 2 and only present the user with a simple daily input in sheet 1 but in sheet 2 I am generating the historical record of every days value.


I've been searching for something that does some sort of "copy value, insert into Sheet 2 cell A1+next row down". Years ago as a slightly better than useless Windows user I think there was something with formulas and MACROs in Excel that might have been able to do this sort of thing. Newish to MAC, is there the equivalent of macros to help? Or am I over-complicating?


Many thanks in advance.

Steve

Posted on Mar 27, 2021 8:50 AM

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Posted on Mar 27, 2021 5:26 PM

This iOS version has "forms", I believe, that will do what you want but the Mac version does not.


You could do it with an AppleScript but your user would have to use a keyboard shortcut to "submit" the data. They may forget and use Enter instead, which might mess up your data entry table (might add a new row) and won't submit the values to the other tables.


Here is a different idea. The first screenshot is how it would look when it is all set up. Second is how it is created, with a few entries already made. I did it all in one sheet but you can cut Table 2 and paste it into a different sheet later.







Both tables have a lot of rows. They should have more than you think you'll ever need.


Put a 1 in cell F1

Formula in Table 1::F2 =IF(E2<>TRUE, IF(ISNUMBER(F1),"show",""),ROW())

Fill down to complete the column

There's more than one formula that can do the same thing, maybe a better one is available.



Formula in Table 2:A =XLOOKUP(ROW(),Table 1::F,Table 1::A,"",0)

Formula in Table 2:B =XLOOKUP(ROW(),Table 1::F,Table 1::B,"",0)

All cells in the column have the same formula, except the header row that is text.

When doing the same for the other stocks, the column B formula needs to refer to the correct column in Table 1.


Set up the filter for Table 1 as shown ("1" is column F, named that way because the header has a "1" in it)

Hide column F of Table 1


After clicking "submit", there is no going back in Table 1 except by turning off the filter to access previous rows.

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5 replies
Question marked as Top-ranking reply

Mar 27, 2021 5:26 PM in response to SteveOppo

This iOS version has "forms", I believe, that will do what you want but the Mac version does not.


You could do it with an AppleScript but your user would have to use a keyboard shortcut to "submit" the data. They may forget and use Enter instead, which might mess up your data entry table (might add a new row) and won't submit the values to the other tables.


Here is a different idea. The first screenshot is how it would look when it is all set up. Second is how it is created, with a few entries already made. I did it all in one sheet but you can cut Table 2 and paste it into a different sheet later.







Both tables have a lot of rows. They should have more than you think you'll ever need.


Put a 1 in cell F1

Formula in Table 1::F2 =IF(E2<>TRUE, IF(ISNUMBER(F1),"show",""),ROW())

Fill down to complete the column

There's more than one formula that can do the same thing, maybe a better one is available.



Formula in Table 2:A =XLOOKUP(ROW(),Table 1::F,Table 1::A,"",0)

Formula in Table 2:B =XLOOKUP(ROW(),Table 1::F,Table 1::B,"",0)

All cells in the column have the same formula, except the header row that is text.

When doing the same for the other stocks, the column B formula needs to refer to the correct column in Table 1.


Set up the filter for Table 1 as shown ("1" is column F, named that way because the header has a "1" in it)

Hide column F of Table 1


After clicking "submit", there is no going back in Table 1 except by turning off the filter to access previous rows.

Mar 27, 2021 5:42 PM in response to Badunit

Alternate formulas for Table 2 that do the same thing more simply but require Table 1 and Table 2 to be the same length (or Table 1 to be longer) are:


A =IF(Table 1::E,Table 1::A,"")

B =IF(Table 1::E,Table 1::B,"")


I had a mix of things going on as I was putting this together. These are simpler and I am sure they are faster.


You could have Table 2 contain all the stocks, just like in Table 1, versus them being in separate tables. I wasn't sure what you had in mind and did just the one column.

Mar 28, 2021 5:30 PM in response to SteveOppo

If you are using the simple formulas for Table 2, here is an alternate formula for column F


cell F2 =IF(AND(E2=FALSE, E1<>FALSE),"show","")


You might think this would be the same as =IF(AND(E2=FALSE, E1=TRUE),"show","") but this version fails in the first row (row 2) when it is comparing the word "submit" in E1 to TRUE. "Submit"="TRUE" is false but "Submit"<>"FALSE" is true.


One other thing of note: if you get down to the last row, when you hit "submit" you won't get a fresh row, you will get no row. That's how you'll know when the table is full.

How to copy a cell (value) from one sheet to another but have it go into the row below each time the original is changed?

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