Mac Air secondary library: Older photos uneditable

I have a second photo library where I store all photos I don't want to keep on iCloud.

Any photo on this second library which is over a year will not edit, airdrop or export. I can copy and paste using the Command key but that is all.

However, if I copy one of these photos to the desktop and then import it to the main Photos Library I can do all of those things.

I have not been aware of this problem before so any advice on how to overcome this would be greatly appreciated.

I am using a Mac Air which is about 5 years old. Have updated to latest software, Tahoe 26.2.

Thank you

MacBook Air 13″, macOS 26.2

Posted on Jan 1, 2026 7:44 AM

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Question marked as Top-ranking reply

Posted on Jan 1, 2026 8:16 AM

What you see on the screen in Photos is a thumbnail or a preview version of a picture made from the original file. These smaller versions make it quicker to scan through lots of pictures. When you choose Edit mode, Photos uses the original file so you can see exactly what you're doing. It sounds like Photos has lost contact with the original files. When you copy the screen image, you're just getting the lower resolution version, and then you're importing that as an original. So what happened to your originals?


Photos normally stores the originals in its Library so that it can keep track of them--this is called a Managed Library, and it is the default setting. It's possible, perhaps for testing purposes, to tell Photos to not import the originals, but to reference their locations in Finder-- this is called a Referenced Library, and it's generally to be avoided, because if those files are moved Photos will lose track of them. Could this be what has happened with your older pictures? Perhaps an older version of Photos was set as Referenced. A new version always starts as Managed.


You can see the status now by looking in Photos' Settings>General:

(Photo's versions differ slightly.)


If Photos doesn't have the originals, then you may have to go hunting for them in old backups.


One thing that might help is to rebuild the Photos Library--close Photos and re-launch by option-command-clicking the app icon. If you use iCloud Photos, it’s possible that this will cause a re-sync that lasts long enough to make you nervous.


Let us know what you find…

6 replies
Question marked as Top-ranking reply

Jan 1, 2026 8:16 AM in response to Jet631

What you see on the screen in Photos is a thumbnail or a preview version of a picture made from the original file. These smaller versions make it quicker to scan through lots of pictures. When you choose Edit mode, Photos uses the original file so you can see exactly what you're doing. It sounds like Photos has lost contact with the original files. When you copy the screen image, you're just getting the lower resolution version, and then you're importing that as an original. So what happened to your originals?


Photos normally stores the originals in its Library so that it can keep track of them--this is called a Managed Library, and it is the default setting. It's possible, perhaps for testing purposes, to tell Photos to not import the originals, but to reference their locations in Finder-- this is called a Referenced Library, and it's generally to be avoided, because if those files are moved Photos will lose track of them. Could this be what has happened with your older pictures? Perhaps an older version of Photos was set as Referenced. A new version always starts as Managed.


You can see the status now by looking in Photos' Settings>General:

(Photo's versions differ slightly.)


If Photos doesn't have the originals, then you may have to go hunting for them in old backups.


One thing that might help is to rebuild the Photos Library--close Photos and re-launch by option-command-clicking the app icon. If you use iCloud Photos, it’s possible that this will cause a re-sync that lasts long enough to make you nervous.


Let us know what you find…

Jan 2, 2026 2:56 AM in response to Jet631

Repairing a library can make the damage worse, if the library is damaged beyond repair. You are right to be cautious. To make a backup, as recommended by Yer_man, you could duplicate the library, then try to repair the duplicate.


How did you create this second library? Is it a copy of an iCloud Photos Library? Then it may be incomplete, if not all originals had been downloaded from iCloud, when you made the copy. A Photos Library may also be incomplete, if the original image files have not been imported into the library but are referenced in the original location. To test, if the library is containing referenced images, you may want to create a smart album:

  • File > New smart album
  • Set the rule to "Photo > is > referenced"

Is this smart album empty? If not, you have to track down the original images and reconnect them.


A Photos Library may also be incomplete, if you have been using an unsuitable app to remove duplicates. Some cleaning apps are destroying the library by removing the original image files. In that case the edited versions will be all that is left, and you must not try to repair the library, or you might lose the edited versions as well.



Jan 2, 2026 2:09 AM in response to Richard.Taylor

Thank you for this detailed reply Richard.

As far as I can see the Settings for my additional library look to be in the same form as your screenshot.

I haven't quite had the courage to use the repair option yet, as I have several thousand photos in the library, and am a bit apprehensive in case something goes wrong!

Once I have done this however, I will let you know how things go.

Jan 2, 2026 6:32 AM in response to léonie

Gosh! Thanks Leonie.

I created the second library by holding the Option button and clicking on the Photos icon on the Dock and selecting ‘create New Library’.

A lot of the photos in this additional new library came from my old laptop, which I copied over via a hard drive. The photos I was trying to edit though, were ones that I taken either with my iPhone or uploaded from an SD card to the main Photos library within the last 5 years. I exported them from the main photo library (which is linked with iCloud) and imported them into the additional library, deleting them from the main Photos library once I was sure I had moved everything successfully. I have done this because I have too many photos to have them all stored on iCloud.

The problem of editing, airdropping, etc occurs with all photos that are more than a year old. Photos taken within the last year can be successfully dealt with.

I delete photos by using the Delete or backspace buttons on the Mac keyboard

After following your instructions for setting up a smart album, I got a message saying no photos matched the parameters, ie, referenced.

What would be the easiest way to duplicate a library. Having been a Windows user for decades up until I got my MacBook 5 years ago, I still find myself unsure sometimes in using Apple!

Thank you so much for such a detailed and helpful reply.

Jan 2, 2026 6:42 AM in response to Jet631

To duplicate a library select in the Finder and use the keyboard shortcut ⌘D (or the menu item "File > Duplicate" in the Finder).

This should work, if you are having enough free space on the drive with the library. Where is your second photos library stored? Is it also in your Pictures folder or on an external drive?


Mac Air secondary library: Older photos uneditable

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